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Developing Products

At the end of the day, an apparel company is only as good as its product. Developing and managing products is a crucial part of keeping an apparel business running smoothly. With many seasons in development, production, and fulfillment at any one time, each product’s lifecycle needs to be monitored so everyone involved can be on the same page.

ApparelMagic’s Products module contains all finished products, sorted by season, category, and collection. For each product, you can add colors and size ranges, specify various manufacturing processes and materials, give required measurements of the finished goods, assign multiple prices, and more. With these detailed records for every product, your business will have the knowledge it needs to make accurate purchasing and sales decisions.

In this lesson, we’ll learn to create and manage styles. Using the materials you’ve created in the previous lesson and the skills learned to date, you can create your own product that you can manufacture and sell.


To begin, use the left-hand Navigation Bar and click Products, and select Styles from the submenu.

This page shows your firm’s finished goods, or styles. To create a new product, use the New button at the bottom.

In the Style Number area, enter your new product’s reference name.Style numbers may consist of both numbers and letters, but many businesses use numeric codes to keep SKU length manageable. The product can be described more in the Description field.

Use the Price field to enter the price at which you intend to sell the product. This is the default price that is used later in costing calculations. Later on, we’ll learn how to use Price Groups to assign multiple prices to a product.

The Category field, again, can organize products in a multitude of ways. Many organizations using ApparelMagic Cloud will use this field to sort their products by type, such as Skirt or Jeans, but you may use any categories your company finds useful.

Many users use the Season field to organize their products by season and year, Spring 2018, for example. However, it can be modified as the business needs. For example Holiday 2019 or March Wk 2 for businesses with more specific seasons.

The Collection field might be used to define the market for the product, such as women or childrenswear or any other grouping method. Grouping products into useful and specific collections will make products much easier to find and analyze later on.

The Category field, again, can organize products in a multitude of ways. Many organizations using ApparelMagic Cloud will use this field to sort their products by type, such as Skirt, Suit, Jeans, etc.

The final field in this category, Default Vendor, is used when the product is generally sourced from the same manufacturer or wholesaler. Note that this is only the default vendor, and you may choose other vendors when you create Purchase Orders.

When you have finished entering data in the Product Information page, click Finish to continue.

The other fields on the Overview page are much like they were for our Material. Input Origin, Content, Weight, and Unit of Measure as desired.

Using the same drag-and-drop method we used for our material, add an image to the Style. This may be a flat, illustration, or photo.

More images may be added using the + button below the main image.

For this example, we’ve added a detailed flat with production call-outs. We’ll add a third image with the + button.

We’ve also added a detail image for the cargo pocket. Click Save to continue.

We will continue on to the Matrix tab next.

A Product Matrix shows the full assortment of colors and sizes available for each style or material. This table gives the user the ability to set a size range for each product, as well as specify which colors are available in each size.

The first step to creating our matrix is to select the Size Range. Size Ranges vary based on the product type. For example, a child’s T-shirt may be in sizes S-XL, but a men’s shoe might be sized 9-12, while a buckle for a purse could be One Size.

The first step to creating our matrix is to select the Size Range. Size Ranges vary based on the product type. For example, a child’s T-shirt may be in sizes S-XL, but a men’s shoe might be sized 9-12, while a buckle for a purse could be One Size.

Users with administrative privileges are able to create new size ranges for use within ApparelMagic Cloud using Dictionaries. If your product requires a size range not listed in the drop down menu, contact your system administrator.

Use the drop down menus on the Color field to add colors.Administrative users can also add colors using Dictionaries in the Settings module.

When you have added all of your colors. Drag and drop images of each color into the Picture fields. In this case we are using colorized flats, but you may also use fabric colors or images of the finished product.

To activate all sizes in all colors, simply click All On.

If some colors are only available on certain sizes, you can individually click the checkboxes to turn them off.Each cell in the resulting Product Matrix table becomes its own SKU, or Stock Keeping Unit.Click Save before continuing.

Next, we will go to the Processes tab.

Process details are a collection of all steps needed to actually manufacture clothing. They cover the order of operations itself, the vendorwho does each action, and the cost of each process. This helps determine costingon each style later on.

New types of Manufacturing Processes can be added by administrators under Manufacturing in the Settings module.Click + at the bottom of the page to add manufacturing processes.

Here you can add each step in the manufacturing process including the order, the vendor, and the cost.We’ll add our first step, Cut. Fill in the Issue PO checkbox so we can issue purchase orders for the process later.

Add the vendor you will use to complete this process in the Vendor field.

Add in the cost of the process in the Cost field.

Click + to add any additional processes.

Notice how processes are assigned a Step in the order you add them. You can reorder them by dragging the Step numeral up and down in the list.

When you’re finished adding processes, use the Care Instructions field to enter any information regarding garment care.

Click Save before continuing.

Click BOM to move on to the next tab.

The BOM, or bill of materials, is a depository where one can view all associatedmaterials as well as the quantity used in each item. Here, you’ll be able to choosematerials you’ve previously entered into the system.

Materials are fabrics or trims from which to make your products and can be added toApparelMagic Cloud in the Materials module.Here you can keep track of all aspects ofthe materials you order including the vendors you buy them from and their costs.

Note that materials can be specified applying to all units in a style, such as care labels and hang tags, applying only to specific colors, like colored body fabric, and applying to only specific sizes, like size labels.

The Bill of Materials tab has 3 different areas for materials. The first is the Common BOM. This includes any material that is present on every unit of the style. Click the + button to add a material to the Common BOM.

We will add our care label to this section since it is on all colors and sizes of the style. We have specified the color, White, the size, One-Size, and the Usage per garment, 1.Next, we will assign it a process.

The Process field assigns the material to the specific process during which it is used. We will enter it into the Sew process.Next, click the + button for any additional materials used in all colors and sizes.

We’ve added a Snap and assigned it to the Finish process.

Moving on to our Color BOMs, here is where we will assign materials for use on only certain colors. Click the GRY Color BOM to begin.

Click + to add a new material to the GRY colorway.

Here, we’ve added a Black zipper to our GRY colorway. We have assigned it to the Sew process.

Different sizes of products use different amounts of fabric, so we will use the Size BOM to specify fabric usage for each size.We will start our Size BOM by first clicking our GRY colorway, and then our first size, 28.

Click + to add fabric to this size.

For the GRY colorway’s size 28, we have entered that it will use 1.4 yards of GRY fabric. We’ve assigned the fabric to the Cut process.

We’ll continue to add the fabric to each of the other sizes in the GRY colorway. Next, click size 30.

For the GRY colorway’s size 30, we’ve specified that it will use 1.5 yards of GRY fabric. We’ve assigned the fabric to the Cut process.

You can continue to do this for all sizes of this color. We’ve skipped ahead to Size 38. Notice how in this example, the fabric usage is increased with each larger size.Click Save before continuing.

We’ll add trims to the IND colorway much as we did with the GRY colorway.

For the IND colorway, we’ve added a BLU zipper to the Color BOM. For size 28, we’ve added 1.4 yards of IND fabric. Continue adding fabric yardage to the rest of the sizes in this color. Trims would be added to the last colorway, KHA, in the same way.

When required trims have been added to all colors and sizes, save your work and click the Specs tab to move on.

Specifications, or Specs, are the actual measurements for the product. Note that this spec sheet has areas to enter in measurements for each size andfor many different points of measure.

Click Add to create a Spec Sheet.

Enter the desired Spec Sheet Name and click OK to continue.

Fill in the Included in Tech Pack box to ensure the Spec Sheet is printed with the Tech Pack.

Click + to add a Spec.

Enter the area of measurement in the Measurement field.

In the fields beneath each size, enter the desired Specs.

Click the + button at the bottom of the screen to add a new spec.

When all Specs are added to the Spec Sheet, Save your work.

When the Spec Sheet is saved, it will be stored in the Spec Sheet drop down menu at the top of the screen.

Click the Events tab to continue.

Here you can add events pertaining to the Style. We will learn more about them later on. Next we will go to the Inventory tab.

This tab shows all inventory of each unit. Units in each color and size are shown. Note that there is no inventory for this style currently because it is newly created. We will learn more about Inventory later on.Click on the Pricing tab to continue.

This tab shows our price and profit margin after costs shown on the BOM and Process pages. The calculations are made using the Default Price field entered on the Overview page.

Price Groups allow businesses to offer customized pricing for different customers. For example, you could price your products differently for each country.

Businesses that sell to both stores and directly to customers often also use Price Groups to add their retail and wholesale prices.We’ll use this case as our example.Click the + button to add a new price group.

In the Price Group field, we’ll enter Retail and click Enter to add our retail price.

We’ll enter our retail price in the Price field and click Ok to continue.

Next, we’ll click + again to add an additional price group.

Here, we’ve added a Wholesale price group and our wholesale price. Click Ok to continue.

Save your work before continuing.

Click on the Costing tab to continue.

Costing is the process of determining a wholesale and retail price for a product after evaluating the profit margin of a product, taking into account the manufacturing cost ofthe product and any extra expenses such as duty and freight.

The Costing tab enables us to add Duty, Freight, and miscellaneous costs (using the Other field.)ApparelMagic Cloud automatically adds these costs up and shows a Total Cost at the bottom of the page.

A Duty Rate is a tariff on imported goods. This field would be used when importing the finished product from a foreign country.We’ll add a Duty Rate to the appropriate field.

Click Save before continuing.

Click on the Files tab to proceed.

This tab is integrated with Dropbox, allowing you to save relevant PDFs, images, spreadsheets, and more for later reference with your coworkers.For this example, we’ve were able to drag-and-drop an associated PDF.Click the E-Commerce tab to continue.

If the Files tab is not enabled, contact your system administrator to set up the Dropbox integration.

ApparelMagic Cloud is also able to integrate with E-Commerce solutions such as Magento and Shopify.

This concludes the ApparelMagic Cloud Product Development Tutorial.Now that we’ve walked you through creating a product, try it out on your own! Make sure to create a product with multiple colorways and sizes and realistic costing.

Developing Products Quiz

1. What is a product?a) A component used to manufacture a styleb) A finished good you intend to sellc) A raw material sold by a vendord) None of the above

Answer: b) Products are finished goods you intend to sell

2. What is the Matrix tab?a) A table showing all colors and sizes the product is offered inb) A list of all manufacturing processes usedc) A list of all required materialsd) A table showing all measurements necessary for patternmakers

Answer: a) The Matrix tab contains each color and size combination

3. Why would use Price Groups?a) Selling a product to multiple countriesb) Offering a product at wholesale and retailc) Both of the aboved) Neither of the above

Answer: c) Price Groups can be used when selling to multiple countries and at multiple prices

4. True or False: The Pricing tab shows the profit and margin.

Answer: True. These fields allow you to evaluate margins when determining the price.

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