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Order Driven Purchasing

The mark of a good fashion company is as much the quality of its supply chain and fulfillment process as it is the products themselves. A good fulfillment process is efficient, economical, and timely. These qualities are gained when the manufacturing or purchasing are done with vendors able to meet deadlines, the materials and labor costs are negotiated to satisfy all parties, and the process can be recorded easily in a system like ApparelMagic. On the fashion business’s side, these all add up to an effective supply chain, but to vendors, customers, and investors, these show that your business is healthy and ready to grow.

While manually entering purchases is very simple, ApparelMagic can speed up the process even more by using order driven purchasing. Order driven purchasing allows you to create purchase orders based on items in customer’s orders.

In this lesson, we’ll create purchase orders to send to vendors based on orders we’ve taken from customers. After walking through the process, use order driven purchasing to fulfill one of your customer’s orders.

Click Production to begin.

Select Order Driven Purchasing from the left-hand navigation bar.

This screen shows all open order items that have been assigned a default vendor.Note that you can assign default vendors in the Products module.We’ll select all units on Order 1098.

Next, simply click Purchase and a Purchase Order will be created.

Click Yes to create the PO.

Click OK to continue.

We’ll select the new purchase order to continue.

We’ll next go to the Item Entry field to confirm we are ordering the correct items.

On the Item Entry tab, all necessary units are listed.You may share the PO with your vendor by email or printed PDF using the Share button at the bottom of the screen.

Click the Actions button at the bottom of the screen and select Receive to receive your items.

A dialog box will ask you to confirm. Click Yes.

You will be brought to the Receive from PO tab. All open POs will be shown in the left hand column. Click the purchase order you’d like to receive, and it will show up in the right column.Click Receive All Items.

Save your receiver. Your units are now in your inventory and can be allocated to an order.

This concludes the ApparelMagic Cloud Order Driven Purchasing Tutorial.With the skills learned in this lesson, use order driven purchasing to order and receive products for one of your orders. Once you’ve finished, you can now Allocate your order.

Order Driven Purchasing Quiz

1. What does order driven purchasing do?a) It allows you to create purchase orders based on items in customer’s orders.b) It allows customers to place orders by themselves.c) Both of the aboved) Neither of the above

Answer: a) Use order driven purchasing to quickly create POs based on customer orders.

2. True or False: Order driven purchasing must be done one order at at time.

Answer: False. Select multiple orders using the circles to the left of orders.

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