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Creating Materials

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In addition to using Styles to buy and sell finished goods, businesses that manage their own production may use ApparelMagic's capabilities for full visibility of their supply chain, from buying raw materials to costing labor processes.&nbsp;<br>

In order to use these capabilities, you can add Materials, which are components to be used within finished products.<br><br>For our example, we'll add fabric to be used later on in finished apparel.<br><br>Select&nbsp;<b>Products</b>&nbsp;from the navigation bar to begin.

There are two ways to add materials. If you would like to create many new materials, you can import them in bulk. Alternatively, you can create them individually. We will look at importing materials first. <br><br>Select <b>Inventory</b> from the <b>Products</b> submenu.

Click the <b>Actions</b> button at the bottom of the screen.

Choose <b>Import</b> from the menu.

Click the <b>Download Template </b>button. When it is on your desktop, open the .csv file using Microsoft Excel, Google Sheets, or another spreadsheet editing program to begin working on the import template.

<b>Row 2</b> of the file contains sample data. You may use this data as reference. Delete it when you are ready to add information for your materials.

Enter your materials and their associated information, one material per row.<br><br>To denote your entry as a material, enter&nbsp;<b>1</b>&nbsp;in the <b>Is Component</b>&nbsp;field.&nbsp;

Vendors must already exist in the system before they may be specified in the <b>Default_Vendor</b> column.<br><br><br>

A system administrator should create values in the Settings module for the following fields before they can be specified: <b>Attr_2</b>, <b>Attr_2_Name</b>, <b>Attr_3</b>, <b>Attr_3_Name</b>, <b>Size_Range_Name</b>, <b>Size</b>, <b>Buyer_Filter</b>, and <b>Warehouse_Name</b>.

Next, save your .csv file and select or drag and drop the file into the&nbsp;<b>Upload</b>&nbsp;tab.

You will be brought to the review tabs.You can use these to review your fields and check to make sure you have inputted the correct values before importing.

If you would like to alter anything, simply use the <b>Clear Import</b> button, make any changes, and import the revised file.<br><br>If all fields look correct, you may import by clicking&nbsp;<b>Import</b>&nbsp;at the bottom of the page.

Confirm your input by clicking <b>Yes</b> on the dialog box.

Click&nbsp;<b>OK</b>&nbsp;to continue.

Go to the <b>Materials</b> page in the Products submenu to see your new material.

This will bring you to the Materials page, listing all available fabrics and trims, including any materials you have imported.<br><br>Select&nbsp;<b>New</b>&nbsp;on the bottom toolbar to create a materials individually.

In the <b>Style Number </b>field, enter the name you want to use when referencing the material within ApparelMagic. Note it can be alphanumeric.<br><br>For our example, we will be creating a chino pant for men, so we will add a cotton twill fabric.

Below the Style Number field, you will see two checkboxes for <b>Product</b> and <b>Material</b>. Note that the Material checkbox has been filled. These separate your business's finished products, or Styles, and the materials used to manufacture them.

Next, in the <b>Season</b> field, you may add a season to your material by either selecting an existing season from the drop down menu or adding your own.<br><br>This is not a required field.

This field, like many others, is a self-creating list, which means that if you type a new option and click Enter, you will be able to select it the next time you'd like to use it.

Using the&nbsp;<b>Collection</b>&nbsp;field, you may add a collection to your material. This field can be used to differentiate between genders or age groups, for example, Men's, Women's, or Children's, or any other type of collection.<br><br>This is not a required field.<br>

The <b>Category</b> field is often used to describe the product you are adding. We will enter Fabric for this example, but it is also useful to use this field to group materials of the same type, like buttons or zippers.

The&nbsp;<b>Category</b> field is a self-building field, and anything you add here will be saved for use in other materials.<br><br>This is not a required field.

Many specialized materials can be ordered only through one vendor.&nbsp;Use the <b>Default Vendor</b> field if there is a vendor you typically receive the material from.<br><br>This is not a required field.

Finally, add a description to the material in the <b>Description</b> field. This description can be an expanded, more detailed material name.<br><br>This is not a required field.

Once you've entered a description, select <b>Finish</b> to continue.

After completing the Material Information page,we are led to the Overview page. Here, we can enter more information on each material.<br><br>Using the <b>Origin</b> field, we will enter the material's country of origin.

We will also fill in the <b>Content</b> field with the fiber content of the fabric.

In the <b>Measure</b> field, we will specify that it is measured in yards. Any unit of measure can be added to this field.

Next, we can add images to our material. Simply drag and drop an image from your computer into the field at right.<br><br>For best results, use larger images at high resolution.<br><br>Additional images may be added using the + button below the image.

Select the <b>Matrix</b> tab to continue.

On the Matrix tab, you may specify the sizes and colors of the material.<br><br>Since our product is a fabric measured in yardage, we can use the <b>Size Range</b> menu at top right to select the Fabric size range, which will allow us to select a fabric width.<br><br>

Please note that&nbsp;<b>Size Ranges</b> must be set up by administrators through <b>Dictionaries</b> in the <b>Settings</b> module.<br>

Note that once the size range is selected, a column header with fabric widths appear. Select <b>New Color</b> to add a color to the material.

Use the drop down menu in the <b>Color</b> field to select a color.&nbsp;<br><br>Please note that <b>Colors</b>&nbsp;must also be set up by administrators through&nbsp;<b>Dictionaries</b>&nbsp;in the&nbsp;<b>Settings</b>&nbsp;module.<br><br>Next, fill in one of the checkboxes to specify the fabric width.

Each color has its own Picture field to insert an image. Using the same drag and drop method as on the Overview page, you may add an image of the material color to the matrix.

Next, use the New Color button to add any additional colors to your matrix, following the same steps out lined for the first color.

When you're finished adding colors, click <b>Save</b> at the bottom of the screen.

Note that for materials available in multiple sizes, you can save time by using the&nbsp;<b>All On</b> and&nbsp;<b>All Off</b> buttons. We'll click&nbsp;<b>All On&nbsp;</b>to demonstrate.

Clicking&nbsp;<b>All On</b> makes all available sizes and colors available. Next, we'll demonstrate&nbsp;<b>All Off</b>.

<b>All Off</b> deactivates all colors and sizes.<br>

When we have selected the desired combination of sizes and colors for our material, we'll continue.<br><br>For our last step setting up a material, we will move on to the <b>Costing</b> tab.

In the <b>Cost</b> field, you may enter how much the material costs (in this case, per yard.)

Note that there are additional fields on the tab.<br><br><b>Duty Rate</b> will assign an additional cost based on the Duty from importing the product.<br><br><b>Freight</b> will add shipping costs to the product.<br><br>Finally, the <b>Total Cost</b> will be calculated based on the above costs.<br><br>

Click <b>Save</b> to finish creating your material.<br><br>This concludes the ApparelMagic Materials tutorial.<br><br>Now that we've walked you through creating a material, try it out on your own!<br>